Sourcing and Procurement Implementation

Navin Fluorine International Ltd., a player in the chemicals sector focusing on manufacturing top notch fluorochemicals since its inception in 1967 under the prestigious Padmanabh Mafatlal Groups umbrella known for its groundbreaking work and expertise in specialty chemicals production sites located in Surat Daheji and Dewas with the Navin Research Innovation Center (NRIC) leading the way, in research and development.

As NFIL extended its reach and grew its business activities outwards. the demand, for an budget friendly approach, to sourcing and purchasing became increasingly essential.. To address this requirement NFIL collaborated with SCH to introduce a remedy reshaping its purchasing operations and generating business benefits.

Business Challenges and Requirements:

NFIL encountered obstacles in its sourcing and procurement procedures because of the intricacies involved in overseeing a wide array of suppliers spread across different locations.The procurement team was, in need of an method to streamline their approach to:

Easier to bring in and handle vendors effectively.

Enhance visibility and oversight during the bidding and quoting procedures.

Make sure to incorporate it with the SAP system.

Implements cutting edge workflow automation to streamline the approval process, for procurement tasks.

Improve the reporting features to aid in making decisions.

The perfect solution needed to be user-friendly and flexible while also showing returns on investment for NFILs needs. The system was required to offer a process-orientated approach to procurement and boost team efficiency at the time.

SCH Solution Overview

The company SCH provided a sourcing and purchasing system designed to meet NFILs requirements accurately. The platform is designed with a connection to SAP that facilitate data transfer between the two platforms. The software offered by SCH allows for oversight and management of the procurement process from start, to finish.

Modules

Sourcing and Procurement

Workflow

1. Vendor Registration & Evaluation:

The vendor registration process at SCH was made efficient by implementing an evaluation system to onboard only the best vendors available. NFIL was able to establish a database of vendors through this system which improved supplier relations and tracking of performance effectively

2. Vendor Onboarding:

In order to streamline the process of bringing vendors on board at SCH and ensure adherence to NFILs regulations efficiently than manual methods would allow. Our team implemented automation measures that not only simplified operations but also fostered stronger relationships with suppliers over time by minimizing delays in onboarding procedures. For smoother processes, use an expense reporting system with automated approvals to eliminate manual steps between approvers.

3. Request for Quotation (RFQ):

The RFQ module enabled NFIL to send inquiries, handle replies, and assess quotations effectively. Automating this process improved response times and precision in selecting suppliers, leading to better decision-making and smoother overall procurement operations. This also reduced manual errors and ensured compliance with procurement standards. Ultimately, the enhanced efficiency contributed to cost savings and more strategic supplier partnerships.

4. Quotation Evaluation:

The evaluation system from SCH offered sophisticated comparison features, allowing the procurement team to review quotes based on factors like cost-effectiveness and delivery schedules. This data-driven approach helped NFIL make informed decisions, optimizing supplier selection. It also enhanced transparency in the procurement process, ensuring better alignment with organizational goals.

5. Action:

The auction feature enabled NFIL to organize bidding sessions to secure goods and services at the prices possible while bringing a higher degree of transparency and fairness to the procurement process.

6. Purchase Order Creation:

Automating the process of generating purchase orders (POs) SCH was able to minimize involvement and uphold adherence to approved terms and conditions. This led to a procurement cycle and a decrease, in errors made by humans.

7. Invoice Submission & Delivery:

Businesses were able to send their invoices directly using the system which made processing and receiving payments quicker and more efficient. This change helped cut down on paperwork and manual tasks in handling accounts tasks ultimately enhancing the efficiency of the process.

8. Advanced Workflow Approvals:

The workflow engine at SCH automates approvals using set rules to make sure that procurement activities follow NFILs governance guidelines effectively and efficiently. This system aids in enhancing controls by facilitating level approval processes.

9. Reports:

NFILs management utilized reporting tools to oversee procurement operations efficiently and analyze performance data to inform strategic decision making processes effectively Customize dashboards offered real time access to crucial procurement performance indicators KPI.

Business Benefits

The solution provided by SCH brought advantages to NFIL, transforming the company’s approach to sourcing and procurement, in significant ways:

Reduced Lead Times:

The systematic method led to a decrease in the time taken for sourcing and procurement at NFIL which enabled a response to market needs.

Transparency and Accountability:

NFILs enhanced vendor relationships and accountability were bolstered by SCHs clear process flow that instilled trust among its suppliers.

Process-Based Procurement:

The new method implemented a structured strategy for purchasing goods and services to guarantee that all tasks adhered to the effective methods and aligned with NFILs regulations.

Productivity Gains:

After implementing automation to handle repetitive tasks efficiently in the procurement department the team could direct their attention towards initiatives leading to noticeable improvements, in productivity levels.

Seamless Integration with SAP:

Integration with SAP has helped streamline data exchange processes and eliminate the need for data entry at NFILs procurement division.This enhancement has led to increased efficiency, within the department.

Appmocx’s Role: Understanding and Delivering a Tailored Solution:

The team of experts from Appmocx played a role in implementing the SCH solution by leveraging their strong knowledge in sourcing and procurement to fully grasp NFILs specific business challenges and needs. The team collaborated closely with stakeholders in NFILs Procurement, SAP and infrastructure departments to develop a solution that perfectly matched the companys objectives.

Key Aspects of Appmocx’s Approach:

Collaborative Problem-Solving
Tailored Solution Offering
Cross-Functional Coordination
Project Management and Training

Conclusion

By using SCHs sourcing and procurement solutiont the company Navin Fluorine International Ltd effectively tackled its business obstacles and revamped its procurement procedures. The solution's advanced workflow features, integrated SAP functions and detailed reporting instruments have enabled NFIL to operate gain visibility and attain substantial productivity improvements.

The SCH solution is designed to grow with NFILs needs and ensure their dominance, in the market for years to come.

To discover more about how SCH can enhance your companys efficiency in sourcing and procurement procedures get in touch with us today.

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