Customer Requirement: Document Generation for an Investment Brief
ROI With Microsoft Power Apps.
The client requested assistance, in creating documents for an investment proposal. A business entity reached out to us seeking automated document templates for projects that require approval and significant funding. They specifically needed a document that included approvals and signatures in place. Let me explain how we supported this client in assessing their return on investment Immediate ROI With Microsoft Power Apps. (ROI With Microsoft Power Apps)
1. Identify current state
Initially, we identified our target audience as 100 individuals. We conducted surveys with end users to understand the time they spend on tasks such, as navigating and updating templates understanding framework requirements seeking approvals, and completing templates. Additionally, we asked for their opinions on whether automating these processes would save time and how much time they thought could be saved.
2. Review results
Upon reviewing the findings it was evident that there was an impact on productivity and costs due to document creation. It truly underscores the importance of engaging with the audience to gain insights. The data revealed that out of 500 end users, 2 hours per week were spent on managing and updating investment briefs.
3. Build the business case
With these results in mind we recognized the potential, for time savings by automating document creation processes and approvals using a Microsoft Power App. This approach not saves time. Also offers immediate advantages.
Lets have a look, at the following;
- An Automated approval system for all documents
- Linked to a data platform for Power BI reporting
- In built processes in Power Apps to handle next steps
- Microsoft Teams integration to boost productivity
- Auditing, backup and version control managed within Power Apps
- Customers can edit and control templates
4. Assessing the Return on Investment (ROI)
- Calculating the ROI was straightforward. The current cost of managing an investment brief for 100 users includes.
- Staff rate (assumed at $300 per day) multiplied by 260 work days in a year = $8.7 million.
- Total staff time spent on manual document creation (1 hour/day), for 260 work days = $1 million yearly.
- It’s evident that more than 10% of resource costs go towards producing documentation and templates each week.
- App development cost + Changes / Training / Ongoing Support = Approximately $30,000 to $50,000.
- Considering a minimum of 50% time savings after the project go live, there was a savings of 0.5 million yearly.
The Return on Investment Breakdown for the Business Case
power apps for business offer value and returns, on investment opportunities. A good starting point, for assessing this is to survey your teams and gain insight into time-consuming processes.
You can also read: What Microsoft Power App Can Do?